Submission of Dissertation according to older versions of the TUM Doctoral Regulations

All doctoral candidates who entered into the Doctoral Candidacy List of their Department before January 1st, 2014, are doing their doctorate according to an older version of the TUM Doctoral Regulations. In this case, you will need a DocGS user account first. For information on how to create a DocGS account, please visit the main page for "submission of dissertation".

Application for submission in DocGS

1. Click on „Application for submission“ in your DocGS menu tree on the right side.  

2. Fill out your application completely. Please make sure that your personal details are correct (for example your name must be identical to official identification documents).

3. Upload the following documents in PDF format: 

  • dissertation
  • registration of your dissertation for the TUM University Bibliography (therefore, you need an abstract of your dissertation, max. 500 characters in German and English). More information can be found on the website of the university: https://www.ub.tum.de/en/ediss
  • sworn statement in German (for an English translation, see Appendix 5 of the Doctoral Regulations)
  • a curriculum vitae in German (listing in particular your educational background)
  • valid employment contract with TUM (reference day is the day you submit the documents at the doctoral office) or if you are not employed at TUM, you have to submit a certificate of good conduct.
    Please send this document directly to: TUM Promotionsamt, Arcisstr. 21, 80333 München.
    If you are not in Germany anymore, you can request a certificate of good conduct via the website of the German Federal Office of Justice
  • Diploma or Master’s certificate
  • certificate of the final Diploma examination, Master’s examination or certification of the state examination, etc.
  • for foreign university degrees: certificate of recognition of equivalence
  • for medical doctorates: certificate of the medical or dental examination 

If applicable:

  • list of prior publications
  • publication-based dissertation: written agreement from your supervisor (see Appendix 6 of the Doctoral Regulations)
  • additional academic degrees (certified document)

4. Please click on „Submit“ and forward your application for electronic submission. If mandatory information is missing, your information will only be saved but not submitted. If you see the following notification and receive an e-mail confirmation too, your application has been successfully submitted.

Submitting the documents at the Doctoral Office

5.  Your application is now examined by your Dean’s Office/ Graduate Center. As soon as this examination is successful, you will receive an e-mail and are asked to print your application for submission from your DocGS account („My Progress“: „Submission of Dissertation“).

6. Make an appointment with the Doctoral Office to personally submit your documents.

7. Hand in your signed application together with the following original documents at the Doctoral Office:

  • Five identical copies of your dissertation (DIN A4) 
    - With the required title page (template) in German (irrespective of whether or not your dissertation is in German; see Appendix 4 of the Doctoral Regulations for an English translation)
    - Glue binding  
  • curriculum vitae in German (listing in particular your educational background)
  • valid TUM employment contract in the original (for presentation) 
    or 
    official certificate of good conduct from one public authority to another, to be sent by post to the Doctoral Office (cannot be more than three months old at the time of submission) 
  • Diploma or Master’s certificate, as a certified copy
  • certificate of the final Diploma examination, Master’s examination or certification from the state examination, etc., as a certified copy
  • for medical doctorates: certificate for the medical or dental examination, as a certified copy         
  • for foreign university degrees: recognition of equivalence, both original and copy  

If applicable:

  • list of previous publications  
  • publication-based dissertation: written agreement from your supervisor (see Appendix 6 of the Doctoral Regulations)
  • additional academic degrees (certified document)

Please note that all documents should be submitted to the Doctoral Office at least 14 business days before the next council meeting of your degree-awarding institution/department. 

Publishing the dissertation

After passing your oral examination, you will have to publish your dissertation. You will receive your doctoral certificate only after publication.

You can find an overview of all steps of the publication process on the website of the TUM University Library.