In the past few days, the new corona virus (SARS-CoV-2) has spread further in Germany. For this reason specific measures at TUM are in place that also affect the events and services offered by the TUM Graduate School.
PLEASE NOTE: As of 6 pm on 18 March 2020, all TUM buildings on all campuses are accessible only to persons working in system-critical areas. These are persons who maintain the essential operations of the university. Supervisors of all TUM units are to provide the management of their department, or the head of their central unit, with the names of staff members they regard as essential. Supervisors and heads are to forward a list of persons to be granted access to the TUM Corona Crisis Task Force at firstname.lastname@example.org
The Robert Koch Institute (RKI), the German public health authority monitoring the latest developments, publishes regular updates and recommendations, including general hygiene recommendations but also information on stays in risk areas. We strongly recommend to keep yourself informed and follow these recommendations: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/nCoV.html.
Suspicion and contact cases are to be reported internally to your supervisor or doctoral supervisor. General information from TUM on the subject can be found here: https://www.tum.de/die-tum/aktuelles/coronavirus/.
Based on the current TUM regulations to limit the spread of the Coronavirus (SARS-CoV-2), following directives are applicable to the TUM-GS:
- All face-to-face teaching of the TUM Graduate School Management Office are cancelled until 31st May 2020, incl. transferable skills courses and Kick-off seminars.
- All face-to-face teaching of the Graduate Centers are cancelled until 19th April 2020, incl. subject-related course offers.
- All internationalization activities in international risk areas, as defined by the Robert Koch Institute, must be cancelled.
- We strongly advice to wait with any travel bookings.
- Nonrefundable expenses caused by conference cancelation, quarantine orders etc. may be reimbursed by the TUM-GS as part of the internationalization support. However, costs reimbursed will be reduced from the internationalization budget.
- Doctoral examination may take place in consultation with all parties involved and the Office for Safety and Radiation Protection (Hochschulreferat 6, HR6). Please contact your Academic Department/School for any related inquiries.
- The TUM-GS Management Office is closed until further notice. For any inquiries, please contact us per email.
In order to limit the spread of the Coronavirus as far as possible, the Bavarian State Ministry of Science and the Arts has announced that teaching should be discontinued with immediate effect - until further notice until the beginning of the semester on 19th April 2020.
For the TUM Graduate School with all its Graduate Centers, this means that face-to-face events for doctoral candidates are cancelled until 19th April 2020.
Furthermore, based on the recommendation of Senior Vice President for Academic & Student Affairs Prof. Dr. Gerhard Müller the TUM-GS Management Office has cancelled all face-to-face transferable skills courses and Kick-off seminars until 31st May 2020. We kindly ask all doctoral candidates to visit the following TUM-GS website https://www.gs.tum.de/promovierende/qualifizierung/ueberfachliche-qualifizierung/kursprogramm/ for information about our online course offerings that will be extended on a regular basis.
Course fees already transferred will be reimbursed. Doctoral candidates who have registered for a course that now has been canceled will be informed of the procedure in a separate email. For the reimbursement of course fees, please send an email to email@example.com with your private address, your bank information (IBAN, BIC) and the name of the respective course.
Please note that the refund process is currently delayed due to limited university operations. We will process refund requests as soon as possible. Please kindly refrain from sending inquiries about anticipated refund time.
Based on the recommendations of the Robert Koch Institute, the travel information of the Federal Foreign Office and the TUM regulations to limit the spread of the Coronavirus, all travels shall be limited as much as possible. All doctoral candidates are highly adviced to wait with travel bookings for the next couple of weeks.
Regulations for reimbursement
As a general rule, the TUM-GS may reimburse nonrefundable expenses in following cases:
- Destination of the international activity is part of the international risk area, as defined by the Robert Koch Institute. In this case, the activity must be cancelled.
- Cancelation/postponement of the conference, workshop, research stay etc. by the organizing/host institution.
- Cancelation/postponement of the internationalization activity due to quarantine orders, care of family members (e.g. caused by closedown of schools and child-care facilities), travel restrictions etc.
- Prohibition of business trips by the Academic Department/School.
For reimbursement application, please submit following documents via post/Hauspost to the TUM-GS Management Office:
- Completed TUM-GS Internationalization Application Form (to be generated via DocGS), signed by all parties.
- Completed International Funding Table.
- Relevant receipts, confirmation of payment etc.
- Notification of cancelation from the organizing institution (e.g. email), or explanation of the doctoral candidate why the internationalization activity is cancelled.
- Confirmation from the doctoral candidate that he/she has applied for refund from the accommodation, airline etc. and that any refund received/to be received is mentioned in the application for refund from the TUM-GS.
- Additional documents that may support the application.
Please note that the refund process is currently delayed due to limited university operations. We will process refund requests as soon as possible. Please kindly refrain from sending inquiries about anticipated refund time or the receipt of your application documents.
Please note that the sum of the reimbursement will be reduced from your individual TUM-GS internationalization budget. Therefore, we recommend to contact your research group first about possible refund options.
- As a general rule, the TUM-GS cannot reimburse any expenses caused by cancelation of internationalization activities by yourself that are not in international risk areas, as defined by the Robert Koch Institute.
- In case of unnecessary travel bookings, the TUM-GS may decline travel reimbursement applications.
The TUM-GS is working on solutions that may support individual cases of hardship. Please contact your Graduate Center concerning this matter.
Please contact your Graduate Center of the TUM-GS Management Office via email to firstname.lastname@example.org.
The TUM-GS Management Office is closed until further notice. We cannot be contacted via phone but are available through e-mail.
Application/Admission, Accomodation, Life in Munich, International applicants: email@example.com
University Partnerships, Alliances, Funding: firstname.lastname@example.org
Administration of member data, TUM-GS Certificates, Decorative Certificates: email@example.com
Requests regarding DocGS: firstname.lastname@example.org
Qualification Program, Course Program´: email@example.com
Kick-off seminars: firstname.lastname@example.org